Email Signature Instructions

For Outlook (classic) Desktop Application

1. Open Outlook.
   • Launch the Outlook application on your computer.
2. Go to the Signature Settings.
3. Click on the File tab in the top menu.
4. Select Options at the bottom left.
5. In the Options window, click on Mail in the left-hand menu.
6. Click the Signatures… button.

1. Create a New Signature.
2. In the Signatures window, click New (or select your existing signature).
3. Type a name for your signature (e.g., "Professional" or "Personal") and click OK.
4. Design Your Signature.
5. In the Edit Signature box, type or paste your signature text.
6. Copy your agencies template from the pages below. Paste into the signature box. 

NOTE: Be sure to paste and keep source formatting.

• Add your name, job title, contact information, and any necessary links or images (e.g., a logo or social media icons).
• Set Default Signature.
  • Under Choose default signature, select your new signature for:
    1. New messages: Automatically applies the signature to new emails.
    2. Replies/forwards: Adds the signature to replies and forwarded emails (optional).
• Save the Signature.
• Click OK to save and close the Signatures and Stationery window.
• Click OK again to close the Options window.

Outlook Web Version (Outlook.com)

1. Log in to Your Outlook Account.
   • Open your web browser and go to Outlook.com.
2. Access Settings.
   • Click the gear icon (⚙️) in the upper-right corner.
   • Select View all Outlook settings at the bottom.
3. Navigate to the Email Signature Settings.
   • In the settings menu, go to Compose and reply.
4. Create Your Signature.
   • Under the Email signature section, type or paste your signature text.
   • Format your signature using the toolbar (e.g., font, color, images, or links).
5. Apply the Signature Automatically.
   • Check the boxes for:
     • Automatically include my signature on new messages I compose.
     • Automatically include my signature on messages I forward or reply to (optional).
6. Save the Signature.
   • Click Save at the bottom of the settings window.

Email Signature Template