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Out of Office Automatic Replies

Kelly Smith
Updated

 

Setting Up Out-of-Office in Outlook

For Outlook on Windows

  1. Open Outlook and Go to the File Tab

    • Click on the File tab in the top left corner.

  2. Select Automatic Replies

    • In the Info section, click Automatic Replies (Out of Office).

  3. Enable Automatic Replies

    • Select Send automatic replies.
    • Optionally, check Only send during this time range and set the start and end dates/times.

  4. Compose Your Out-of-Office Message

    • Enter your message in the text box for replies inside your organization.
    • If you want to send replies outside your organization, check Send automatic replies outside my organization and enter a separate message.

  5. Save Your Settings

    • Click OK to save your settings.

For Outlook on Mac

  1. Open Outlook and Go to the Tools Tab

    • In the legacy version, select Tools > Out of Office.
    • In the new version, select Tools > Automatic Replies.

  2. Enable Automatic Replies

    • Check the box to enable automatic replies.
    • Optionally, check Send replies only during this time period and set the start and end dates/times.

  3. Compose Your Out-of-Office Message

    • Enter your message for replies inside your organization.
    • If you want to send replies outside your organization, check Send replies outside my organization and enter a separate message.

  4. Save Your Settings

    • Click OK to save your settings.

For Outlook on the Web

  1. Log into Outlook Web App

    • Go to Outlook.com and log in with your credentials.

  2. Access Automatic Replies

    • Click the Settings (gear icon) in the top right corner.
    • Select View all Outlook settings.
    • Go to Mail > Automatic replies.

  3. Enable Automatic Replies

    • Toggle Turn on automatic replies.
    • Optionally, set the start and end dates/times.

  4. Compose Your Out-of-Office Message

    • Enter your message for replies inside your organization.
    • If you want to send replies outside your organization, check Send replies outside my organization and enter a separate message.

  5. Save Your Settings

    • Click Save to apply your settings.

Additional Tips

  • Formatting Your Message: Use formatting options like bold, italics, and color to emphasize important parts of your message.
  • Sending Replies to Contacts Only: To avoid sending automatic replies to newsletters and junk emails, choose to send replies only to your contacts.

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